This free library of tools and information is made available to assist all diaper banks, whether newly formed or well-established. If you’re new to diaper banking, check out NDBN’s comprehensive diaper bank manual, “So You Want to Start a Diaper Bank?” Or take a look at some of the presentations from our most recent Annual Conference.
Interested in learning how you or your organization can help alleviate diaper need in your community? Please take what you need to support your work. If you can’t find what you’re looking for, let us know at email@example.com. We are here to help!
Click on headlines below to show or hide information about each section.
Talking about Diaper Need and Raising Awareness
- Sample short pitch about diaper need: Diaper Need Elevator Speech
- Presentation template about diaper need: NDBN Diaper Need Presentation (Powerpoint)
- Infographic – Diaper Need
- Handout – What is Diaper Need? (Spanish and English)
- NDBN Diaper Bank Manual: Raising Awareness in Your Community
- NDBN’s Diaper Bank Manual Section about Cloth Diaper Programs
- NDBN Cloth Diaper Programs-At-a-Glance
- Cotton Babies’ Share the Love and NDBN Partnerships
- The Rebecca Cloth Diaper Foundation and Chapter Programs
- NDBN Webinar: Inventory Management
- Excel Starter Templates
- Quickbooks Accounting for Donated Inventory Tutorial
- Web Based Inventory Management (Skyware)
- Top 10 Considerations for Diaper Bank Warehousing
- NDBN Webinar: Shipping and Warehousing for Diaper Banks
- Equipment and Warehousing Safety Pocket Guide (OSHA)
- “What is a forklift?” and other Warehouse FAQs
- Re-packaging Diapers: Demonstration Video (Diaper Bank of NC)
- NDBN Members answer FAQs: How do you repackage diapers?
- Reliable Referral Systems: The United Way’s 211 Directory
- NDBN Webinar: Developing Agency Relationships
- Client Referral Form Sample (Adapted from The Diaper Train at St. Savior’s Center)
- Resources Client Return Form (Adapted from The Diaper Train at St. Savior’s Center)
- One-page Partner Agency Application Template — requests basic information from agencies with primary requirements of agencies identified.
- Agency Application with Agreement — combines application with an agreement between the agency and the diaper bank.
- Partner Agency List Template
IRS Filing Requirements and Guides
- IRS Form 990: Form 990, Return of Organization Exempt from Income Tax
- IRS Form 990EZ: About the Form 990EZ
- IRS 990N: IRS Form 990 N Postcards
- Guidestar: Form 990 FAQs
- Detailed Budget: Blank Template
- Sample Diaper Bank Budget with $3,550 Expenses
- Sample Diaper Bank Budget with $19,095 Expenses
- Sample Diaper Bank Budget with $32,084 Expenses
- Sample Diaper Bank Budget with $88,074 Expenses
- Is Your Organization Grant Ready? Grant Readiness Checklist
- NDBN FUNDS FOR CHANGE GRANT 2015 (for NDBN members only)
- NDBN Grant Opportunity Search Assistance (for NDBN members only)
- MCF.org: Writing a Grant Proposal
- National Council of Nonprofits
- Lone-eagles.com: Grantwriting Tips
- Writing a Letter of Intent: Outline and Example
- Center for Nonprofit Excellence: Sample Proposals and Documents
- GrantSpace: Proposal Writing Tips and Resources
- The Fundraising Authority: Creative Fundraising Ideas for Non Profit Organizations
- Video: 22 Fundraising Ideas For Nonprofit Organizations
- Getting the Most from Your Volunteers: NDBN 2014 conference presentation
- NDBN Webinar: Motivating Volunteers
- Corporation for National & Community Service
- idealist.org: Volunteer Management Resource Center
- National Council of Nonprofits’ Volunteer Guide
- A-Z Volunteer Management Library (Energize, Inc.)
- Tracking Volunteer Time to Improve Your Bottom Line (Blue Avocado): Volunteer Accounting Guide
- Calculated Values of Volunteer Time (National and State estimates)
- Volunteer Time Tracking Form (Blue Avocado): Sample 1
- Volunteer Time Tracking Form (Blue Avocado): Sample 2
Pro Bono and Volunteer Programs & Matching Websites
- Professionals Donating their Skills: Catchafire
- Corporate Volunteerism: Common Impact
- Getting Started with Pro Bono: Taproot Foundation
- Nonprofit Job Listings and Volunteer Opportunities: Idealist
Staffing and Human Resources
- Employee or Volunteer: What’s the Difference? Nonprofit Risk Guide
- Employee or Independent Contractor (Self-Employed)? An IRS Checklist
- NDBN Webinar: Moving Your Diaper Bank from Volunteer to Paid Staff
- Creating a Diaper Bank Staffing Model
- Six Personnel Issues Nonprofits Should Address When Making Staffing Decisions
- NDBN Webinar: Americorps VISTA for Diaper Banks
- Americorps VISTA Program Guidance
- Guide to Becoming a VISTA Project Sponsor
- Americorps VISTA Concept Paper 2014
Safety and Risk Management
Every diaper bank, from the smallest to the largest, can take steps to avoid surprises when it comes to providing the best possible experience for volunteers.
- Safety Checklist
- Developing Your Diaper Bank’s Safety Program
- Volunteer Risk Management Tutorial
- What is a Job Hazard? OSHA Guide
- Risk on the Road: Managing Volunteer Driver Exposure to Risk
- Volunteer Waiver Form (for Adults): Sample
- Volunteer Waiver Form (for Minors): Sample
- Insurance for Volunteer Programs
NDBN engages in research that quantifies the extent and manifestations of the diaper gap, identifies the most effective interventions and demonstrates the costs imposed on society by the existence of this problem. Research findings are incorporated into the NDBN technical assistance program to help develop a community of practice within the diaper bank movement.
NDBN webinars support diaper bank formation and growth. We work with existing diaper banks and other organizations to identify best practices that can be used by organizations combating diaper need throughout the country.
- Critical Thinking for Nonprofits: Fundamentals, Not Fads
- Nonprofit Business Plan
- Staffing a New Organization
- Transitioning from Working Board to Governing Board
- Your Board Development Plan
- Virtual Board Meetings
- Beyond Cash: A Guide on How Nonprofit Boards Can Tap Pro-Bono and In-Kind Resources
- Advisory Groups
- Regulating and Monitoring Nonprofits: Balancing Compliance and Best Practices
- Charitable Contributions
- Choosing to Merge
- Corporate Sponsorship
Advocate, Lobby, Raise Awareness!
Lobbying And Advocacy—501(c)(3)s can do both (with limits)
Some diaper banks think that they cannot participate in policy activity because they are 501(c)(3). Fear not! Non-profit organizations recognized as tax-exempt charitable organizations under the Internal Revenue Code Section 501(c)(3) can both advocate and lobby.
What’s the difference? Advocacy is education—telling law makers abut diaper need, about what you do as a diaper bank, and sharing the stories of the people served by the diaper bank, are all examples of advocacy. Lobbying refers to expressing an opinion in communication with law makers about specific legislation. For example, asking a member of Congress to vote for or against a particular bill, asking a member of your state legislature to introduce a bill to exempt diapers from sales tax are instances of lobbying.
501(c)(3)s can lobby as long as lobbying is not an “substantial portion of their activity.” The word “substantial” and its opposite, “insubstantial” are not defined, so the IRS has created an option for organizations to measure their lobbying activity according to set monetary limits, which are easy to track. In order to take advantage of this, an organization must file what is known as a 501(h) election. It is highly recommended that diaper banks file a 501(h) election. To learn more about 501(h) elections, see what the National Council of Nonprofits says here. https://www.councilofnonprofits.org/taking-the-501h-election Not convinced? Here’s what Independent Sector has to say: https://www.independentsector.org/501h
If you’d like some briefing charts to use when discussing advocacy and lobbying with your board, feel free to use Rock Your Cause Advocacy for Diaper Banks from the 2015 Diaper Banks In America Conference.
Sales Tax: Only 8 states currently exempt diapers from sales tax. Is your state one? See our Pending Legislation tracker. Want to encourage your state legislator to exempt diapers from sales tax? Use this Sample letter to state legislator for diaper sales tax exemption to write a letter to your state legislator. In the 2015-2016 legislative session, legislation was passed to add the District of Columbia and Connecticut to the list of states where you can buy diapers tax free. For more details about states taxing diapers, check out the Diaper Sales Tax Survey.
Diapers as a line item: Diapers are often incorporated into educational programs, home visiting programs, and well-baby appointment incentives. Often the diapers and the important role they play in providing service are not acknowledged. Read about the Importance of Budget Line Item for Diapers.
Diapers and TANF: Temporary Aid for Needy Families (TANF) is a federal and state assistance program for families. Diapers can play a role in state TANF Plans. TANF is the only federal program that provides funds that can be used for diapers, but often there are many competing needs for those funds, such as clothing, electric bills, heat, and other basic needs. Legislation introduced in Congress, HR 4055, the Hygiene Assistance for Families of Infants and Toddlers Act, if passed would would make available Federal grant funds for States to create, administer and evaluate innovative programs that provide access to one of the most basic needs of every infant and toddler, clean diapers. Send a letter to your congressional representative asking for their support. Or write an Op Ed for HR 4055 to your local paper
States can incorporated diapers into their state TANF programs without any change to federal law. See this letter to the Connecticut TANF administrator for some ideas of how. NDBN Comments to the CT TANF Plan, 2014. Or perhaps if your city or state has extra TANF funds, they could create a diaper distribution program for TANF recipients, as San Francisco did.
Diapers and Child Care: Most child care programs require parents to bring their own diapers. The Child Care Development Block Grant program provides subsidies to states to fund child care and improvements to child care quality and access. The program allows states flexibility on how to spend the money to improve quality and access. They could, for example, spend the money to provide diapers. For more information, read ACF Response to Blumenthal Letter.
Contact Your Elected Representatives
You can write, call, or visit your congressional representative. Members of Congress have offices both in Washington and at least one location in their district. Both offices have staff members who are often the subject matter experts in the office. So if you can’t meet with the member directly, you can often reach the member through the staff.
NDBN will hold our second annual Lobby Day on May 10 – 11, 2017 in Washington, D.C. Plan on joining us or schedule a meeting with the local office! More details will be announced in early 2017.
State Policy Actions
State laws and regulations can also affect how people access diapers and other basic needs. These are the state legislative actions we are tracking: Pending Legislation.
Volunteer at your local diaper bank.
Connect with Us:
Contact us at firstname.lastname@example.org.
NDBN Photo Release Form for Diaper Banks
- National Poverty Center
- U.S. Census Bureau – Poverty
- Feeding America – Hunger and Poverty Fact Sheet
- Stanford Center on Poverty and Inequality
- The Georgetown Center on Poverty and Inequality
Children’s, Women, and Family Issues
- National Center for Children in Poverty
- America’s Children at a Glance
- National Association for the Education of Young Children (NAEYC)
- Prevent Child Abuse America
- The Annie E. Casey Foundation – Economic Opportunity
- Center for Women’s Welfare – The Self-Sufficiency Standard
- Wider Opportunities for Women (WOW)
- National Partnership for Women and Families
- Temporary Assistance for Needy Families (TANF)
- Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)
- Supplemental Nutrition Assistance Program (SNAP)
- Administration for Children and Families
- Centers for Disease Control and Prevention (CDC)
- Health Resources and Services Administration (HRSA) – Maternal and Child Health
Early Childhood Education
- Early Head Start National Resource Center
- Zero to Three
- National Head Start Association
- Child Care Aware of America